Spreadsheets work until the list grows. This is a worked example for a team looking after 500 items, with the assumptions stated so you can replace them with your own.
Routine by routine
- Finding an item’s details: about 5 minutes becomes about 10 seconds (roughly 97% less)
- Checking due dates once a month: about 3 hours becomes automatic reminders (100% of the checking removed)
- Building a status report: about 4 hours becomes a look at the dashboard (over 90% less)
- Chasing an approval by e-mail: about 20 minutes becomes about 1 minute (roughly 95% less)
What it adds up to
Assume 20 look-ups a week and 8 approvals a month. The look-ups save about 6.4 hours a month, the due-date check 3 hours, the report 4 hours and the approvals about 2.5 hours.